Central - Groups Administrative Coordinator
Summary
Title:Central - Groups Administrative Coordinator
ID:1154
Department:Central - Ministry: Next Steps
Description

Job Description

Role: Central - Groups Administrative Coordinator
Reports to: Central Groups Director
Location: LCBC - Central Office, Manheim PA
Hours Commitment: In Office hours are Monday through Friday, 40 hours per week 

Objective: The Central Groups Administrative Coordinator is a team-oriented individual who is responsible for assisting and supporting the Central Groups Team in developing healthy, robust small groups by overseeing the administrative functions of the department, as well as serving as an administrative assistant to the Central Groups Director.

Personal Qualifications:

  • Can articulate an identifiable salvation experience and lives out a pattern of spiritual development and regular participation at LCBC.
  • Supports LCBC's vision, mission, priorities, philosophy of ministry, and doctrinal statement.
  • Supports LCBC's core values: We focus on others; we commit to excellence; we work with intensity; and we live authentically, knowing that life change is a journey.
  • Displays a winning attitude and a spirit of cooperation; communicates truth with grace; prays about everything; and has a willingness to serve on a team.
  • Shows a desire to grow, develop, and mature, both spiritually and professionally.
  • Be an LCBC Partner or willing to become a Partner within 60 days of employment.
  • Exhibits pride in the image of LCBC as it reflects on the image of Christ portrayed to the congregation, staff and guests.
  • Passion to provide the LCBC staff with the best possible technological support within the means provided to do so.
 

Preferred Education/Experience:

  • High school diploma or equivalent.
  • Experience leading others and/or facilitating volunteer teams.
  • Experience as an administrative assistant.
 

Preferred Special Skills:

  • Detail-oriented team player.
  • Sense of humor, but serious about deadlines.
  • Able to be "technical enough" - have the knowledge to understand the end goal and the processes it takes to achieve it.
  • Strong computer and Windows based software skills.
  • Innovative solutions-minded quick thinker.
  • Strong organizational and administrative skills - must be able to coordinate details and conduct long-range planning in a team setting.
  • Strong oral and written communication skills maintaining excellence.
  • Strong relational skills - ability to lead, equip, envision, and appreciate those whom they interact.
  • A love and passion for inspiring people to grow in their spiritual journey by connecting with others and taking their next step.
  • The ability to maintain absolute confidentiality in handling office matters of a sensitive nature.
  • High level of professional approach to administrative details.
 

Responsibilities:

  • Participates in a group setting 3 of 4-semester cycles per year.
  • Administration:
    • Manages scheduling and appointments for Central Groups Director.
    • Works with the Central Groups team to evaluate group on-boarding systems and attendance processes to best serve campuses.
    • Responds to emails or phone calls related to small groups in a timely manner, troubleshooting any area of concern.
    • Update and maintain the Groups Director, database, and website in conjunction with 4 primary start/stop seasons throughout the year.
  • Metrics & Reporting:
    • Prepare and compile monthly Elder Board reporting of all Groups environments.
    • Creates and maintains master lists and reports to assist Next Step Directors in tracking small group numbers.
    • Track trends and proactively monitor Groups participation across all LCBC locations.
    • Monitor weekly attendance and prompt locations to follow up with leaders on a regular basis during groups seasons.
  • Project Management:
    • Work alongside the Next Steps Project Manager to keep a big picture overview of ongoing groups initiatives and act as a gatekeeper between communications and locations at our weekly Communication syncs.
    • Work with outside vendors to ensure quality control of materials and adequate delivery deadlines for each campus for new project collateral and materials.
    • Collaborate with Central Groups Team regarding inventory, revisions, and/or development of Groups leader training materials, Groups brochures, banners, posters, etc. executing through our Communications team.
  • Curriculum Development:
    • Collaborate with Central Groups Team to execute curriculum development by editing and publishing (print and digital) any necessary curriculum, training materials, tools, etc. as needed.
    • Contributes to the promotion of the Group Ministry by working with the Central Groups Team to proof weekly sermon-based content for LCBC attenders.
  • Location Training:
    • Work closely with locations staff to train on best practices for onboarding volunteers and central goals.
    • Attends select retreats and conferences with Groups Team.


Evaluation:

The Central Groups Administrative Coordinator staff member will meet regularly with the Central Groups Director for planning, goal-setting, progress updates, and general coaching. A formal Action and Development Plan will be completed and reviewed three times throughout the year.

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